小型企業主的時間管理策略

訂單專家Rashelle ISIP，總部位於紐約市的生產力顧問和時間管理教練

If you wish to apply for a time management position, time management isn't something that can be learned overnight. It's an ongoing process of trial, error, learning and experimenting to find what works best for you and your unique working style.

如果您想申請時間管理職位，時間管理不是一夜之間可以學習的。這是一個正在進行的試驗，錯誤，學習和實驗的過程，以找到最適合您和您獨特的工作風格的過程。

But, if you're anything like me, you want to start applying some best practices today. So, let's get started.

但是，如果您像我一樣，您想立即開始採用一些最佳實踐。因此，讓我們開始。

Time management is a critical factor in any endeavor, especially in today's fast-paced and highly competitive business landscape. This is particularly pertinent for small-business owners who juggle multiple responsibilities and strive to maximize productivity within limited resources.

時間管理是任何努力的關鍵因素，尤其是在當今快節奏且競爭激烈的商業環境中。這對於小企業主尤其相關，他們兼顧多重責任並努力在有限的資源中最大化生產率。

Productive time management is a valuable asset in any domain, and it's a skill that can be honed and refined with practice and persistence.

生產時間管理是任何領域的寶貴資產，這是一項可以通過實踐和持久性來磨練和完善的技能。

CALENDAR AS A TIME-MANAGEMENT TOOL

日曆作為時間管理工具

"A calendar system is essential for staying on schedule and preventing anything from derailing you,” says Rashelle Isip, a New York City-based productivity consultant and time management coach with The Order Expert.

總部位於紐約市的生產力顧問和訂單專家的時間管理教練Rashelle ISIP說：“日曆系統對於保持計劃並防止任何事情脫軌至關重要。”

Isip, who spoke during a recent webinar titled “Time Management Strategies for Small-Business Owners” sponsored by the Service Corps of Retired Executives (SCORE), says that calendars are a critical time-management tool.

ISIP在最近的網絡研討會上發表了題為“小型企業主的時間管理策略”，由退休高管服務兵團（SCORE）贊助，他說日曆是一種關鍵的時間管理工具。

"You'll want to use a system that works best for you. Some people prefer having a physical calendar that they can write in, while others might prefer a digital calendar system. Or, you might want to use both."

“您需要使用最適合您的系統。有些人更喜歡擁有可以寫入的物理日曆，而另一些人可能更喜歡數字日曆系統。或者，您可能想同時使用兩者。”

The key, she says, is to pick a system that you'll actually use and stick with it.

她說，鑰匙是選擇您實際使用並堅持使用的系統。

"I recommend having a master calendar where you put all of your appointments, meetings and events. This could be a shared family calendar or a work calendar. But, you'll want to have one central calendar where you're keeping track of everything."

“我建議您擁有一個主日曆，在這裡您將所有約會，會議和活動放置。這可能是共享的家庭日曆或工作日曆。但是，您希望擁有一個中央日曆，其中您可以跟踪所有內容。”

Then, she says, you'll also want to have a personal calendar where you can schedule time for yourself, such as working on a project, working out or doing something else that's important to you.

然後，她說，您還希望擁有一個個人日曆，您可以在其中安排時間，例如從事項目，鍛煉或做其他對您重要的事情。

"This is a calendar that's really just for your own time and tasks, and it's not something that needs to be shared with anyone else."

“這是一個實際上僅出於您自己的時間和任務的日曆，這不是需要與其他任何人共享的東西。”

Finally, she says, you'll also want to have a separate calendar for recurring tasks, such as paying bills or submitting payroll.

最後，她說，您還需要一個單獨的日曆來進行重複的任務，例如支付賬單或提交工資單。

"This calendar will help you stay on top of these tasks and prevent them from slipping through the cracks."

“該日曆將幫助您掌握這些任務的頂部，並防止它們滑過裂縫。”

By using a calendar system in this way, Isip says that you can stay organized, scheduled and on track to achieve your goals.

ISIP說，通過以這種方式使用日曆系統，您可以保持井井有條，安排並有望實現目標。

THE WORK OF DELEGATION

代表團的工作

"So why should you even bother delegating tasks in your business?" Isip asks. "For starters, it allows you more time for your own work. You have the time and the space to actually sit down and take care of that administration work, those finances or anything else that's interesting and valuable to you."

“那麼，為什麼您甚至要費心將任務委派在您的業務中呢？” ISIP問。 “對於初學者來說，它可以讓您有更多時間進行自己的工作。您有時間和空間可以真正坐下來照顧該行政工作，這些財務或其他對您來說有趣和有價值的東西。”

Delegation also allows owners and managers to gain the support of those around them, which, in turn, allows them to support others.

委託還允許業主和經理獲得周圍人員的支持，這反過來允許他們支持他人。

In many cases, "You have a set of employees. These people are available to help you. So, when you delegate tasks, you tap into their support network. Delegating tasks also offers opportunities for growth. If you're grooming someone into a managerial position, or just want to give someone more responsibility, delegating tasks can be a path to that."

在許多情況下，“您有一組員工。這些人可以為您提供幫助。因此，當您委派任務時，您會利用他們的支持網絡。委派任務還提供了成長的機會。如果您將某人培養為管理職位，或者只是想給某人提供更多責任，那麼將任務委派給了這一途徑。”

Spreading out responsibility for tasks also allows leaders to rely on the specialized skills of others.

分散任務責任也使領導者能夠依靠他人的專業技能。

"If you're working with, let's say, a lawyer, a bookkeeper, an accountant, a graphic designer, a copywriter or someone else doing some professional tasks that you don't do yourself, these are all things that people help you with to get the work done for your business."

“如果您正在與之合作，可以說，是律師，簿記員，會計師，圖形設計師，撰稿人或其他人從事您不做自己不做的專業任務的其他人，這些都是人們幫助您完成工作的所有事情。”

There's also a psychological function that practicing delegation can serve.

練習代表團也可以發揮心理功能。

"When you delegate tasks, it solidifies your role as an entrepreneur or small-business owner. You realize that you can't do it all by yourself and that you know asking for help is just part of the process of being a business owner."

“當您委派任務時，它鞏固了您作為企業家或小型企業所有者的角色。您意識到自己不能自己做所有事情，並且您知道尋求幫助只是成為企業主過程的一部分。”

TASKS SUITABLE FOR DELEGATION

適合委派的任務

What are some general responsibilities that can be delegated?

可以委派的一些一般責任是什麼？

"You can easily delegate those one-off tasks—things that can be quickly done without much thought. Maybe a product needs to be picked up from somewhere. Maybe there are phone calls that need to be made, or meetings that need to be confirmed. Anything that can be done quickly and easily is something that could be delegated."

“您可以輕鬆地委派那些一次性任務 - 可以快速完成無需思考的事情。也許需要從某個地方撿起產品。也許有一些電話需要打電話，或者需要確認會議。

When it comes to delegating projects and assignments, Isip says it isn't necessary to take an “all or nothing” approach.

在委派項目和作業方面，ISIP表示，不需要採用“全部或全無”的方法。

"You can break it up into smaller chunks. Could you delegate some planning, brainstorming or thinking responsibilities? How about researching, reviewing or evaluating things? Having someone do that first pass can be valuable."

“您可以將其分解為較小的部分。您能否委派一些計劃，集思廣益或思考的責任？研究，審查或評估事物怎麼樣？讓某人這樣做可以很有價值。”

But, while the owner might entrust tasks to the team

但是，儘管所有者可能會將任務委託給團隊